Are you suffering from MAD (Mail Attachment Disorder)? Chances are that you do. That’s why we created our MAD series: 10 symptoms of Mail Attachment Disorder are uncovered over the course of 5 weeks. Today, we continue the series with Symptom #7 – Severe irritation caused by slow mail server.

For a while now, businesses have been leaning on email as a major – if not THE major – communication medium. As a logical consequence any notable functional or performance deficiencies of the email system are going to affect both business processes as well as the mood and the motivation of the humans operating them.

Many companies still operate on-premise email servers of the MS Outlook/Exchange generation, a mature technology of which the performance often suffers under the scaling load inflicted not by the number of messages per se, but rather by the aggregate size of their attachments and their storage overhead. Because budgets often do not allow for a proportional expansion of the associated HW/SW infrastructure, the often unpopular yet unavoidable measures of IT include size caps on mail attachments, thereby limiting their utility to end users.

Now imagine a solution that you can start using – literally! -right now but introduce gradually in such an environment, without any integration or configuration requirements, to be used on a voluntary basis by those who are most driven. A solution that provides instant relief from both attachment performance and size limitations, and that is fast, simple and free. To get a taste of what an “embeddable paper bag for digital content” can offer in this context, just click on this example . It will take you 30 seconds to create your first bag. Zero App. Zero Account. Rock solid content sharing.

Here’s how you do it:

1. Go to ZAZA.rocks , create a digital paper bag and add any content that you might want to put there yourself, possibly an instruction note for participants – in that case, give the file a meaningful name before uploading, such as “Read me first.pdf”.Bookmark the bag (hey, it’s just a mini website) and/or consider registering it (under menu on the left) not to lose track of its owner URL.

2. Under the menu on the left, go to “Share bag” and select both “Download files” and “Upload files”, then “Copy link to clipboard”.

3. Now simply paste this link into your email with some basic instructions for the participants. Maybe something like “bookmark this link for easy reference”, or “keep this link on the first line of every mail, together with the court case number”. When the recipients click the link, they will see the bag and its current contents. They can browse, preview and download the files, but importantly, they can upload, too..

4. Contributors can keep the bag up to date over time. When new documents or new versions are created, they can add them to the bag, and everyone will have access to them instantly.

5.In the case as described, only the owner has delete rights to files, so if the content set needs to be curated (e.g. the deletion of non-current versions) then the owner will need to do so. However, if deemed useful and appropriate, you can share the owner link with some or all other participants, for a more distributed curation role.

6. In any case, your bag will act as the digital twin of a king size paper file binder: even the free Quartz Edition of ZAZA.rocks allows for 500 files and 1GB for up to six months. Aside from totally streamlining your content collection process, that should take ample care of any attachment size concerns!

We do have a request for you as well. We know MAD is spreading. Should you have encountered any additional symptoms of MAD that haven’t been covered, then please, by all means, create a document (.docx, PDF, .txt) and add it to the following MAD bag. I personally promise to write an extensive answer and update the bag accordingly so it becomes a living collection of pragmatic MAD solutions.

— Paul Carpentier, CEO, Esoptra

 

P.S. follow us on Facebook and LinkedIn and stay updated about our upcoming MAD series.

Go to ZAZA.rocks and discover what we mean with ultra-low-friction content sharing.

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